First Preemie-L Committee Meeting

4th August 1998
Los Angeles

Present: Tammy Bangs, Susan Warren, Sheila Brown, Anne Casey, Catherine Hewitt (Proxy)

1. Committee Members

Present committee members are Tammy Bangs, Anne Casey, Mara Stein, Catherine Hewitt, Allison Martin, Anne Turner

Sheila Brown and Susan Warren, Suzanne (John Henry's mom). There are nine committee members and we need 5 people to have quorum for a meeting or to win vote on a subject.

2. Registration

Motion to apply for registration as a non-profit association in Australia.

Moved Anne Casey
Seconded Susan Warren

Anne Casey will apply for registration.

3. Office bearer nominations

President Tammy Bangs

Nominated by Anne Casey
Seconded by Sheila Brown

Secretary Anne Turner

Nominated by Anne Casey
Seconded by Tammy Bangs

Treasurer Anne Casey

Nominated by Susan Warren
Seconded by Tammy Bangs

4. Terms of office

The office bearer positions are for twelve months, and can be renewed if this is supported by the committee. Position replacements are voted on by the committee.

5. General membership of the committee

If a committee member leaves and the committee wants to appoint another member, nominations will be voted on. Any prospective member of the committee needs to have a long and proven association with Preemie-l. If the committee wishes to remove a current member, this needs to be voted on.

6. Future meetings

Official meetings of the committee will be held three times a year, as virtual conferences.

7. Other business

In future two weeks notice will be given of meetings, and the agenda will be posted a week in advance of the scheduled meeting.

Proxy votes can be made by committee members on all issues that can be nominated, seconded or voted on and these should be posted before the meeting.

Members of the Preemie-L listserve will be invited to contribute to the agenda if they wish to, in the week before the agenda is posted.

The committee members present at the meeting discussed the need for monitoring responsibilities to be defined, and we agreed that the Preemie-L ground rules and Guide to Netiquette form the basis of monitoring, for the purpose of our group. This means that all committee members should be familiar with the ground rules and netiquette guide.

We also discussed the concern that someone on the committee might respond offically to an issue already taken up by another committee member. We thought the solution to this would be for members to read the committee mail before responding to a person or issue, because all mail from committee members will be copied to the committee.

Tammy suggested that an email address for the committee, such as a hotmail address with a shared password, would be a good idea.

8. Next meeting - to be announced.

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